Basic Short keys used in ms-word

Short Keys

Commands                                 Keys

To Save                                                      Ctrl + S

To Open                                                      Ctrl + O

Cut                                                              Ctrl + X

Copy                                                           Ctrl + C

Paste                                                           Ctrl + V

Undo                                                            Ctrl + Z

Redo                                                            Ctrl + Y

Left Text Alignment                                   Ctrl + L

Right Text Alignment                                  Ctrl + R

Centre Text Alignment                                Ctrl + E

Justify                                                           Ctrl + J

To Find                                                          Ctrl + F

To Print                                                         Ctrl + P

Go To                                                             Ctrl + G

Replace                                                           Ctrl + H

Help                                                                      F1

Hyperlink                                                         Ctrl + K

Exit                                                                         Esc

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HOW TO START AND CLOSE SYSTEM

POWER UP

TURNING ON YOUR COMPUTER

Universal Power Symbol most electronic devices such as computers, printers and scanneres will have a bettedr that display this symbol.
Simply Press the Corresponding button to power up your computer.

POWER OFF

SHUTTING DOWN YOUR COMPUTER

Click Start Button from the taskbar of your computer then select Shutdown option to power off your computer. Then select turn off option from the option.

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Full Forms

Full form of different components in the language of computer

MOUSE

• M : Manually
• O: Operated
• U: Utility use for
• S: Selecting
• E: Equipments

KEYBOARD

• K: Keys
• E: Electronic
• Y: Yet
• B: Board
• O: Operating
• A: A to Z
• R: Response
• D: Directly

C.P.U

• C: Central
• P: Processing
• U: Unit

U.P.S

• U: Uninterrupted  
• P: Power
• S: Supply

VIRUS

• V: Vital
• I: Information
• R: Resources
• U: Under
• S: Seize

Wifi

• W: Wireless
• F: Fidelity

MODEM

• M: Modulator and
• D: Demodulator

INTERNET

• I: International
• N: Network

OK

• O: Ool
• K: Korrect

CD

• C: Compact
• D: Disk

DVD

• D: Digital
• V: Versatile
• D: Disk

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FULL FORM OF COMPUTER

COMPUTER

C: COMMON

O: OPERATING

M: MACHINE

P: PARTICULARLY

U: USED FOR

T: TECHNOLOGY

E: ENTERTAINMENT AND

R: RESEARCH

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why cpu is known as central processing unit

CENTRAL PROCESSING UNIT(C.P.U)

C.P.U. is known as central processing unit the reason behind is, when we we give instructions to the computer by input devices such as keyboard, mouse,microphone , etc. the functioning of c.p.u. starts to perform the specified task or to provide output through output devices such as monitor, printer, speakers etc.

as it works as the mediator between input and output is known as central processing unit.

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About Office Button

Office Button

                         

 Office Button is located at the top left corner of the document in MS Word.

consist of various commands such as:

NEW 

OPEN
SAVE
SAVE AS

• WORD DOCUMENT 
• WORD TEMPLATE
• WORD 97-2003 DOC.
• OTHER FORMAT

PRINT

• PRINT
• QUICK PRINT
• PRINT PREVIEW

PREPARE

• PROPERTIES
• INSPECT DOCUMENT
• RESTRICT PERMISSION 
• ADD A DIGITAL SIGNATURE
• MARK AS FINAL
• RUN COMPATIBILITY MODE

SEND

• EMAIL
• INTERNET FAX

PUBLISH

• BLOG 
• DOCUMENT MANAGEMENT SERVER
• CREATE DOCUMENT WORKSPACE

EXIT

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How to select Text

Selecting Text

we can select text by two methods by 

•  mouse and
•  keybord

Selecting text with the mouse 

• One word: Double-click on the word.
• More than on word: Click and drag the mouse till the end of the text.
• More than one line: Click and drag the mouse up or down.
• Paragraph: Triple-click on the first word of the paragraph.
• Selecting a range: Place the cursor at the end, press Shift, and click at the beginning.

Selecting text with the keyboard

• One word: Place the cursor at one end of the word. Then press Shift, and move the cursor with the help of the arrow keys to the other end of the word.
• More than one word: Similar to selecting one word.
• One line: Place the cursor at the beginning of the line. Then, press Shift + Down arrow or End key.
• More than one line: After selecting one line, keep pressing the Down arrow dey along with the Shift key.
• Whole document: Press Ctrl+A

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how to exit MS Word

How to exit MS Word

1. Click on Office Button from top of the corner. You will see a drop-down menu. 
2. Click on Exit . MS Word will close down. 
3. If you give the Exit command without saving your work, MS Word will ask you if you wish to save the changes you have made to your work before closing the file.
4. or simply pressing alt+f4 for closing dialog box or clicking the Red Cross Button from top right corner. 

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how to open an existing document

Opening an existing document

1. Click on the Office Button . A drop down list will be displayed.
2. Click on Open. A dialog box appears. 
3. Select the folder in which the file you saved clicking on from the Look in list. 
4. Select the file from the displayed list .You can also type the name of the file if you remember it.
5. Click on Open button the file open up.

You can also open a file by clicking on a folder from the Standard toolbar: the Open dialog box will appear for you to select the desired file.

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how to close a document

Closing a document

There are two ways to close your Word file or document.

1. Click on the Office button from top left corner and select Close.
2. Click on Red Cross Button at the top right hand corner of the document. 
3. A dialog box appears that asks you if you want to save your work . Select Yes to save your work, No if you don't want to save your work work Cancel if you don't want to close the document now. 

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how to save a document

Saving a document for the first time

1. Select the office button from top left corner.A drop-down menu will open. Select the Save As command from it. A dialog box will appear.
2. Choose the location or the place where you want the file to be saved, and type the file name.
3. Click on Save.

Saving Changes in an existing document

You can save changes to an existing document(that has been saved before) by clicking on the icon(floppy type) form the standard toolbar(Home Menu)  or by selecting Save from the Office button or by command "ctrl+s"

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how to open a new document

Opening a new document

1. Select the New potion from the Office button/File menu. A dialog box opens, which gives options to select.
2. Select the Blank Document option. A new document is opened on the screen by a defaulter name i.e. Document1-Microsoft Word.
3. As soon as we open a new document, a blinking cursor appears on the top left-hand corner of the page, ready for us to type.

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PARTS OF THE MS WORD WINDOWS

Parts of the MS Word Windows

we have divided our page in 5 points i.e:

1. Title Bar
2. Standard Toolbar
3. Menu Bar
4. Formatting Toolbar
5. Scroll Bar

Although from MS Office 2007 version there is a special edition of Ribbon in which it is a combination of some of  the tool-bars.

Title Bar: This displays the name of the file and the program (Microsoft Word in this case) being use. There are three control buttons at the top right -hand corner by which you can Minimize, Maximize/Restore, and Close the window.

Standard toolbar: This shows the commonly used commands like New blank document , Save, Open, E-mail,Spelling & Grammar, Undo,Redo, draw table and print etc)

Menu Bar: This displays the name of the main menus. When you select a menu, a drop-down list of options appears.(Home,Insert, Page Layout Reference, Mailing, Review, view)

Formatting Toolbar: This shows common formatting commands like font, size and style(text highlight color,font color, change case, alignments and many more)

Scroll Bars:  The scroll bars are used to shift the display of the page up , down, left and right on the screen.

Rulers: There are two rulers in the MS Word screen

• The horizontal ruler is used to set the left and right margins of the document.
• The vertical  ruler is used to set the top and bottom margins.

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What is MS Word

What is MsWord?

Microsoft Word is a popular word processing software.It's called MS Word in Short.

A word processing software is a computer program that is used for creating and storing written documents.It helps you to create documents, such as letters,essays,resumes and invitation cards. It has many features that make this task fast ,easy and creative.

You can carry out changes or corrections in it whenever and as many times as you want . You can also arrange the way it looks.

After completion of work you can save the document on the computer's hard disk ,a CD , a pen drive, or you can print it.

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Starting MS Word

How to open Ms-Word

Follow the simple steps to open MS Word


Starting MS Word from the Programs menu

steps:

1. Click on the Start button to open the menu.
2. Click on the Programs menu.
3. Click on Microsoft Office to open a submenu of all Microsoft Office programs.
4. Choose Microsoft Office Word.

alternative

Starting MS Word from the desktop

steps:

1. Right-click on the desktop.
2. Select New.
3. Select Microsoft Word Document form the submenu.

An MS Word document opens for you to work in.

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INPUT,PROCESSING,OUTPUT

Functionality of IPO Cycle

As we all know the basic parts that make up a computer are:

1. monitor
2. keyboard
3. mouse
4. c.p.u(central processing unit)

The keyboard and the mouse helps you to enter the input in the computer.These parts are called input devices.

The central processing unit (CPU) processes the input to produce the result.The CPU is called the processing device.

The monitor displays the result done by the user.This is called output device.

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WORKING OF COMPUTER

WORKING OF COMPUTER

A computer works in three simple steps:

• You enter data into the computer and tell the computer what to do with it-this data is called the input.
• The computer works on the data given to it to produce the result-this step is called processing.
• The computer then displays the result and stores it for later use - this result is called the output.

These three steps together form the "IPO cycle"

I = Input

P=Processing

O=Output

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This is my first Blog

How I started my first blog

Hi, my name isha wadhwa have done bca-mca from indira gandhi national open university and today i have decided to start my own blog to let me know the blogging and bloggers news features. I was very curious to learn the same but today i found a one guy who inspired me whose website is "http://www.shivshankarshah.com/blog/"